The General Data Protection Regulations
The General Data Protection Regulations (GDPR) will come into force on 25th May 2018. The GDPR will supersede the Data Protection Act 1998. This policy explains how we will collect, control and process your personal information, in accordance with the GDPR legislation.
All information collected during the registration process will only be used for the purposes of finding you suitable work on a Contract or permanent basis. We will never sell your personal details to any third party, and we will only share you details with your permission.
Type of Information We Collect
The information and documentation that we may collect, control and process for you incudes (but is not limited to):
- Contact details (including email address, telephone numbers)
- Date of birth
- NI number
- Right to work evidence such as your passport, visa or work permit
- CV, education details & work history
- References and referee details
- Your preference regarding work including location, job roles, Client preferences etc.
- Financial information
- A record of our SMS, email and telephone communication with you
We will have obtained this information directly from you, from Social Media (LinkedIn etc.) or from a third party that we have an agreement with (websites, job boards etc.) that you will have provided your information.
How We Will Use Your Information
The information that we collect on you will be used by us in order to find you appropriate work. The information will be used for the following reasons:
- To verify your identity, professional registration, right to work etc.
- To inform you of the services that we provide, as well as suitable job vacancies
- To offer relevant and appropriate work opportunities to you
- To place you into a contract or perm positions with our clients
- To make payments to you
How We Hold Your Information
Your personal details and any supporting documents will be entered into our database, which is only accessible to Abika Consulting employees, and is password protected. This data is backed up and stored securely in an encrypted format.
Disclosure of Your Information
We will need to share some of your personal information with our Clients so that we are able to book you in for interviews. This information will only be shared with relevant Client employees for the purpose of having you approved for interview.
We may also be legally required to share your information with other third parties. These include (but are not limited to) HMRC, NHS Counter Fraud Authority, The Pensions Regulator, pension providers, HM Courts, legal advisors, or any other third party should they be investigating a claim or concern against you, your work, or your professional registration.
Legal Reason for Processing Your Information
In line with the GDPR, you need to give us your consent to obtain, process, hold, and control all of the information as detailed above. You will need to give us your consent at the beginning of our registration process and this consent form will form part of your file with Abika Consulting. We will, at certain times throughout your registration with Abika, ask you renew your consent. You are able to withdraw your consent at any time.
We are legally required to process your information for the following reasons:
- To verify your identity and right to work
- To pay you for work completed
- To keep appropriate records, based on Legitimate Interest
You can, at any time, request to see the details of the information we hold about you (this is known as a Subject Access Request (SAR)). In line with the GDPR legislation, once you have made a Subject Access Request we are obliged to provide you with your information within 20 business days of verifying your identity. All SAR requests need to be made in writing to . Before we can release any information we will need to phone you to verify that the request has been made by you. There will be no fee charged for providing this information to you.
Under the GDPR guidelines, you also have the right to:
- Withdraw your consent
- Request for us to delete your information
- Request for us to restrict how we process your information
Retention of Your Data
In order to meet our legal obligations, your data will be retained for as long as legally required.
Reporting a Concern
If you have a concern about the way Abika are collecting or using your personal data, we would like it if you could raise any such concern with us directly as a first step, and you do reserve the right to contact the Information Commissioners Office at www.ico.org.uk/concerns/ or by calling them on 0303 123 1113.
Keeping Your Information Relevant
If at any time you would like to update your personal details, or amend the data that we hold on you, please contact our compliance team () or your regular contact at Abika who will be able to update these details for you.
Abika may update this policy at any time, in accordance with the GDPR legislation. Copies of this document will be available on request at any time.